2019 PRIVACY POLICY
Our company is Factory Film Productions Ltd
For all matters relating to this privacy policy and data protection please use our online form on this website or alternatively email us directly at info@greatinbritainmovie.com and put 'Privacy Policy Query' at the top of the message.
Cookies
Cookies are small text files which, with your permission, are placed on your computer’s hard drive. Once you agree, the file is added and the cookie analyses your activity on a website. Cookies collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity such as which pages users are visiting on this website. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can set your browser not to accept cookies and the above website will tell you how to remove cookies from your browser if you prefer. However, some of our website features may not function well, or at all as a result.
Data we collect if you contact us via our online contact form, in person or by phone, email or post
If you contact us via our online form or email, write or contact us in person or by phone, email or post we collect your name, phone number, email address and postal address if supplied. We do this in order to respond to any questions or requests in relation to our film Great in Britain: the movie you may have which may involve contacting you by post, email or phone. This is a necessary and legitimate business activity in order for us to effectively operate as a commercial business and to ensure that any general questions and business requests are responded to in a timely, effective and professional manner.
How we keep your data secure?
We make all reasonable efforts to ensure your data is kept safe and secure and to prevent unauthorised access or use or loss of your data.
Despite these measures, the transmission of data via the internet is not completely secure. As such, we cannot guarantee that information transmitted to us via the internet will be completely secure and any transmission is at your own risk.
Links to third party websites
Our website has links to third party websites. Once you have used these links to leave our website we have no control over these third-party websites and are not responsible for the protection of any information which you provide whilst visiting these sites. You should exercise caution and examine the privacy policies and terms of use applicable to the websites in question.
Sharing your data
We do not pass your personal data to any third parties for the purpose of third party marketing. If in the future we want to do this, we will ask for your permission if you have not given it already, and will only do so if you have consented.
We may need, from time to time, to share your data with the following third parties as an essential part of our being able to carry out our legitimate business activities. In each case, we will only ever share the minimum amount of information required. We will request that any relevant third parties ensure that they meet their obligations and legal compliances in respect of confidentiality and security. These third parties are, but are not limited to:
- Our professional service providers, partner organisations and companies that support the business activity of the licensing and distribution of the film to exhibitors and premiere screening events (activities here include the monitoring of ticket sales, the invoicing, collection and processing of licence payments and minimum guarantee payments, the duplication and the physical delivery of screening discs and promotional material to exhibitors and premiere screening events). Other third parties including exhibitors (and exhibitor organisations), our website hosts and our professional advisors.
- Credit reference agencies, law enforcement and fraud prevention agencies, to help tackle fraud
- Companies that you have approved, for example, social media sites (this is only if you have chosen to link your accounts to us in this way).
NB. We may also be required by third parties to share your personal data if we are legally obliged to do so.
How long do we store your data?
We will store your data for as long as you have an ‘active’ question or a request you have submitted to us either personally, via our online form, phone, email or post, or as long as is needed to be able to provide the answers or a response to a request made by you.
After this, we may still need to keep hold of your data if there is a legal reason for doing so (for example, for tax or other financial reasons (yet only if this is applicable), or if there is a legal requirement to resolve any legal matters, disputes or issues with you, or where we need to take legal action to enforce our terms and conditions relating to the licensing our film and our general business activities). In these circumstances we will the data necessary to deal with these matters. If none of the circumstances outlined above applies we will remove your data from our systems. If we have had no active questions, queries or commercial requests from you in the last year, then we will remove any personally identifiable information from your data after the industry standard period of time.
Your rights
You have various rights under GDPR which allow you to:
- ask us for a copy of the personal data we hold about you
- correct or update your personal data (you would need to contact us with updated information)
- request that we delete your personal data
- object to the handling of your personal data
- restrict the processing of your personal data
- request the transfer of your personal data (or some of it) to a third-party service provider; or
- where you have provided your consent for something, in certain circumstances, you may withdraw this consent (but note that we may continue to use your personal data if we have legal grounds for doing so).
How you can exercise these rights:
Please contact us if you would like to exercise your rights, which you can do for free. The only time we may object is where your request is clearly unfounded, repetitive or excessive. In these circumstances we may object to your request and we will write to you stating our reasons for doing so. Otherwise, we will always respond within one month (unless there is a legal reason to take longer).
Further, we may also need to request that you confirm your identity before we proceed with any request if there is any doubt or lack of clarity about who is making the request.
If you have a concern about the way we are handling your personal data you can contact the ICO (Information Commissioner’s Office) with this concern. However, if you do have a concern, then, where at all possible and in the first instance, we would like the opportunity to resolve the issue and address your concern. Please contact us with any concerns at your earliest convenience.
Changes to this policy
We may change this policy from time to time. If we make any significant changes, we will either email you or post the updates on this website so that you can review the changes and make an informed decision about our use of your data. If we plan to use personal data for a new purpose, we will update our privacy information and communicate the changes to individuals before starting any new activity relating to this data.
How to contact us
If you would like to discuss anything in this policy, wish to exercise your rights or have any issues with the way we are handling your data, please contact us via the contact form on this website or alternatively email us at info@greatinbritainmovie.com and put 'Privacy Policy Query' at the top of the message.
Last updated January 2019
